Tenancy Entry Inspection Report: What to Cover and Why
1. General Condition of the Property
Documenting the overall condition of the property helps both landlord and tenant understand the starting point. While not every minor scuff mark may need to be listed, the report should provide a clear summary of wall conditions, general wear and tear, and any visible damages. Comments like “minor wear and tear, no obvious damages” or “3M hooks and small pinholes on walls” give valuable context. Avoid using vague terms like "acceptable condition"; specific observations are more reliable.
2. Carpets and Floor Coverings
It’s crucial to note any stains, marks, or damage on carpets and hard floors. Pay particular attention to signs of water damage in wet areas. Include photos to support each noted area, as flooring can be a common point of contention.
3. Key and Lock Inventory
Photograph and identify each key provided, noting which door or lock it corresponds to. This ensures that at the end of the tenancy, all keys are returned and accounted for.
4. Chattels and Appliances
List each chattel, including make, model, and condition, and don’t forget smaller items such as remote controls for heat pumps or garage doors. Documenting these items helps prevent misunderstandings about what was included and in what condition.
5. Cleaning Standard
The Residential Tenancies Act (RTA) requires that a property be in a “reasonable condition.” However, perceptions of cleanliness can vary. Agreeing on a cleaning standard (e.g., 9/10) can prevent disputes at the end of the tenancy. This standard helps set realistic expectations, especially in older properties, where wear and tear are more noticeable.
6. Extensive Photo Documentation
Photos are invaluable as they provide clear, dated evidence of the property’s initial condition. An effective entry inspection report typically includes 400–700 photos for a standard 3-bedroom home, along with a video walkthrough. These visuals capture essential details and can be referenced in case of a dispute.
Importance of Tenant Review
Tenants should review the entry inspection thoroughly to ensure it accurately reflects the property's condition. Address any areas of concern immediately with the property manager to avoid potential disagreements at the end of the tenancy.
Benefits for Property Owners
For property owners, an entry inspection offers a detailed view of the property while it’s vacant. This is a prime opportunity to identify any upcoming maintenance needs and gauge the overall wear from past tenancies. Routine inspections are essential, but an entry inspection provides a more comprehensive snapshot of the property’s “bare bones” condition, which can help guide maintenance planning over time.
A thorough entry inspection not only safeguards landlords and tenants but also lays the groundwork for a successful tenancy, free from disputes over property condition.
If you are looking for a Property Management Company in Dunedin, who not only values tenant selection, but also ensure records are comprehensive and well communicated, then give Propertyscouts Dunedin a call on 034779228